Every purchase order in DropStream has a fulfillment status that reflects where it is in the import → rules → warehouse → status-update lifecycle. The list below covers the nine statuses you’ll see in the Status filter on the Purchase Orders list.
| Status | Meaning |
|---|---|
| New | The PO has been imported from the source system and DropStream is preparing to process it (running rules, scheduling the send to the warehouse). |
| Open | DropStream has sent the PO to the warehouse and is waiting for fulfillment notifications back. |
| Partially Received | The warehouse has reported a receipt for some, but not all, of the PO’s items. |
| Received | The warehouse has reported that all items on the PO have been received and fulfilled. DropStream is sending — or has sent — the completion status back to the source system. |
| Delayed | The PO has missed its Due Date without being fully received. Useful as a filter facet when chasing late inbound. |
| Canceled | The source system canceled the PO. No further processing will occur. |
| Error | Processing was halted because of an error or because retries exceeded the limit. The PO detail page shows the error message; resolve the underlying problem and Reprocess to continue. |
| Closed | The PO has finished its lifecycle without being fully received — either canceled at the warehouse or aged out after the open-POs timeout elapsed. |
| Archived | A user manually archived the PO. No further processing will occur unless the PO is reprocessed or reset. |
Status appears in two places
- The Fulfillment Status column on the purchase orders list (and the Status filter facet).
- The status badge in the page header on each PO’s detail page.
Recovering from terminal statuses
POs in Error, Canceled, Closed, or Archived status will not advance further on their own. Use Reprocess or Reset from the PO’s Actions menu to resume processing.
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