Search and filter purchase orders

The Purchase Orders list page supports two search modes and a filter panel. Use basic search for quick lookups by ID or buyer name, and advanced query when you need to combine specific fields and operators.

For how to save a particular search + filter + column layout for repeat use, see Saved views, filters, and columns.

Basic search

Type into the search box and click Search (or press Enter). The placeholder text — Search purchase orders by ID, buyer name… — describes the fields the basic search covers:

• PO display ID and external ID
• Buyer first/last name

For example, typing lubowitz returns POs where the buyer’s name contains that text.

Advanced query

Click the </> icon at the right of the search box to switch to advanced mode. The advanced field accepts a Lucene-style query. The placeholder shown in the input — fulfillment_state:received AND external_id:PO* — is a working example you can adapt.

Useful fields:

Combine fields with AND, OR, and NOT. For example:

fulfillment_state:error AND skus:WIDGET-* AND due_date:[2026-04-01 TO *]

Filter panel

Click Filter by to open the filter menu. Each filter is a separate facet that ANDs with the search query.

Selecting a Status filter shows the available options — see Purchase order statuses for what each one means.

Sort

Click a column header with a sort caret to toggle the sort direction. Sortable columns on the Purchase Orders list are: Display ID, Fulfillment Status, and Due Date.

Reset the search

To clear search, filters, and sort and return to the default view, click Default View at the right end of the toolbar and select Default View from the dropdown — this restores the page to its initial state.