About Purchase Order Receipts

A purchase order receipt is the warehouse’s notification that the goods on a purchase order have been physically received and put away. As the warehouse processes an inbound PO it sends one or more receipts back; DropStream stores each one and uses the per-item received quantities to update the actuals on the original PO.

To open the receipts list, click Purchase Orders in the left sidebar, then Receipts.

Each row links to a parent Purchase Order — a single PO can have multiple receipts as the warehouse processes inbound goods over time (split deliveries, partial putaways, multi-day receiving).

What a receipt records

Open a receipt to see what the warehouse reported.

• Items — each line shows the SKU, Received / Expected quantity, and (where applicable) LOT and expiration date. “Expected” is the quantity that was outstanding on the PO when the receipt was emitted; “Received” is what the warehouse actually put away.
• Receipt Summary — the external ID assigned by the warehouse, the linked PO, store, customer, warehouse, and the Received at timestamp from the warehouse versus the Created at timestamp from when DropStream imported the notification.

How receipts roll up to the PO

The PO detail page shows the aggregate of all receipts against each line in its Received / Ordered column. As new receipts come in, that running total advances, and the PO’s fulfillment status moves from New → Partially Received → Received accordingly. See Purchase order statuses for the full lifecycle.

What you can do with a receipt

• View a receipt — open it to see the per-item received quantities, LOT/expiration data, and warehouse timestamps.
• Receipt actions — take action on a single receipt from its Actions menu: Reprocess to re-run it through DropStream’s processing pipeline (useful after fixing a downstream issue), Reset to put it back into the queue from scratch, or Archive to take it out of the active list without deleting it.
• Bulk receipt actions — select multiple receipts in the list and apply the same action to all of them at once.
• Filter receipts — narrow the list by Status, Sales Channel, or Date using the Filter by menu, or switch to an advanced query for more precise lookups.
• Purchase order receipt statuses — reference for what each status means.

Receipts vs. purchase orders

Receipts and POs answer two different questions:

• The purchase order is what was expected — what the supplier said they would ship and what should land at the warehouse.
• A receipt is what was actually received — what the warehouse physically counted, putaway by putaway.

They share a SKU and a quantity column, but a PO is open from import until fulfillment closes out, while a receipt is a single point-in-time event from the warehouse.